Look at this formal email.
Can you spot the six mistakes? |
To: [email protected]
From: [email protected] Subject: last week Dear Ms. McDonald, I am writting to follow up on our discussion last Wendesday regarding our factory machinery. As you requested, I filed a work report with the facilities department regarding the damage to the operations machine. An examination of the machine found that there was a broken part. The part has since been repaired, and the machine was tested extensively to ensure this would not happen again. I am pleased to report that the machine is now wotking correctly ;) Thank you for bringing this issue to our attention. Please continue to inform us should you have any other problems in factory our. Bye, Marilyn Novak Assistant Manager Novak Construction Services |
--------------------Look at the corrected email below--------------------
To: [email protected]
From: [email protected] Subject: last Wednesday’s meeting problem resolved Dear Ms. McDonald, I am writing to follow up on our discussion last Wednesday regarding our factory machinery. As you requested, I filed a work report with the facilities department regarding the damage to the operations machine. An examination of the machine found that there was a broken part. The part has since been repaired, and the machine was tested extensively to ensure this would not happen again. I am pleased to report that the machine is now working correctly. Thank you for bringing this issue to our attention. Please continue to inform us should you have any other problems in our factory. Yours sincerely, Marilyn Novak Assistant Manager Novak Construction Services |
Here's an example.
Can you see how it's different from the formal style? Do you know these common informal business email abbreviations below?
Have you used them? Do you know any more? asap as soon as possible FYI for your information FAO or ATTN: for the attention of (name) e.g. for example BTW by the way |
Writing task: Option 1.
Write a formal email to the HR department of another company requesting information about redundancy entitlements for their staff. Use your imagination to write the details of the email. Option 2. Write a formal email to the legal department of another company requesting information about a legal matter. Use your imagination to write the details of the email. Option 3. Write a formal email to R&C Plastics telling them about the developments in products they have requested. Use your imagination to write the details of the email. Option 4. Write a formal email to your department manager to organize a meeting so you can explain your plans. Remember to include details about your research and dates for the meeting. |